Surplus Property

Surplus Property is defined as any property which a department or office determines is no longer needed to continue its operation. This encompasses all school property no longer in use by a department. Departments should transfer all property and equipment to Surplus Property as soon as it is determined that it is no longer needed. Surplus property may not be discarded, given away, or converted to personal use.

An Inventory Action Form must be completed and emailed to the Surplus Property email account. Please include any pertinent information, ie: Fixed Asset tag number, specific location, and condition of item, and attach a copy of the Inventory Action Form to the item to be picked up. Once the form is received and reviewed, the department contact listed on the Inventory Action Form will be called and the pick-up or delivery will be scheduled.  All pick-ups and deliveries will be scheduled in the order of the forms received.

Surplus property which may be of value to another campus department may be transferred to that department using the Inventory Action Form (opens in new tab). After both departments have signed this form, it should be submitted to the Surplus Property email account. Once the form is received and reviewed, the department contact listed on the Inventory Action Form will be called and the pick-up or delivery will be scheduled.  All pick-ups and deliveries will be scheduled in the order of the forms received.

According to G.S. 114-15.1, if any State property has been stolen, the employee discovering the theft must report the theft to his/her supervisor and Campus Police at 770-3321. This is to be done as soon as possible, but not later than three days from the day of discovery. A copy of the police report and an Inventory Action Form (opens in new tab) should be sent to the Surplus Property Office.

Some equipment, such as office machines, may have a trade-in value towards the purchase of new or replacement equipment. When equipment is used for trade-in, the responsible department must get prior written approval from the Surplus Property Office before completing a Purchase Order for the new equipment.

The Surplus Property Office will notify the department when approval for trade-in has been received. At that time the department may continue with the purchase of the replacement item.

Surplus is committed to recycling as many items for the UNCSA campus as possible. We meet this goal by having items that are declared surplus property available for other departments to use. Call or email to see the current inventory.

We recycle our broken and outdated electronic equipment, in addition to metal products using a State Contract Vendor. This helps keep obsolete and broken equipment out of our landfills. The State Surplus Property Office in Raleigh must approve all property that UNCSA recycles.

Surplus property not needed by departments is listed with the State Surplus Property Agency in Raleigh, which advertises it for public bid. Interested parties may view bid sheets, state classifieds, vehicles lists, and place bids on line at https://ncadmin.nc.gov/citizens/state-surplus-property.