Packet Requirements for Contract Reappointment Evaluation

Packet materials are due September 1.

UNCSA uses Interfolio Review, Promotion & Tenure (RPT), a faculty-oriented online secure platform, for submission and evaluation of materials provided by faculty members undergoing contract reappointment evaluation.  Faculty Affairs will initiate your case in Interfolio RPT and send you an email via the Interfolio platform with a link to “View Case.”  Candidates should reference Help for Rank, Promotion and Tenure Candidates on Interfolio’s Help Center web page for instructions and best practices for organizing the packet. 

1. External Reviewer Nomination Form
External Reviewer Nomination Form (DOC)

External review is required for candidates undergoing evaluation for 5- and 10-year contracts.  High School Academic Program faculty are exempt from this requirement.

The External Reviewer Nomination Form is completed by the candidate to recommend external reviewers to their dean.  Candidates should recommend at least five reviewers. See External Review Guidelines for Candidates & Deans for Contract Reappointment Evaluation and External Reviews FAQ for more information about selecting external reviewers and external review policy and procedure.

 2. Self-Evaluation
Self-Evaluation Template (DOC)

Using the Self-Evaluation Template for Contract Reappointment Evaluation, the candidate will first provide a Philosophy of Teaching Statement.  The candidate will next provide a self-assessment of activities and performance for the contract period under review.  This self-assessment should include an overview of teaching, creative activity/research, and service.  The self-evaluation serves as the foundation of the candidate’s packet and the contract reappointment evaluation.

3. Curriculum Vitae (CV)

Candidates must submit the most recent version of their CV.  It should be dated and paginated.  It should include a list of courses taught, a list of administrative assignments and professional creative activity/research.

4. Student Course Evaluations
Candidates must provide all student course evaluations for the contract period under review.*   It is important to organize materials and name documents in such a way that the unfamiliar reviewer will easily navigate the materials.  The candidate should check with their dean’s office regarding any missing student course evaluations.

*Due to the unexpected and rapid transition to online teaching in response to the COVID-19 pandemic, candidates are not required to include student course evaluations from the Spring 2020 term.

5. Syllabi
Candidates must include syllabi from the past 5 years.  It is important to organize materials and name documents in such a way that the unfamiliar reviewer will easily navigate the materials.

6. Annual Evaluations
Candidate must include the Annual Evaluation/Update of Professional Activities Form, Parts I & II for each year of the contract period under review.  It is important to organize materials and name documents in such a way that the unfamiliar reviewer will easily navigate the materials. 

The candidate should check with their dean’s office regarding any missing annual evaluations.  Any missing evaluations (Part I or Part II) should be documented accordingly in the packet.

7. Mid 10-Year Review Materials

Candidates who are undergoing contract reappointment evaluation for a second or third 10-year contract must submit the  Peer review committee evaluation and the dean’s evaluation from their last mid 10-year review.

The candidate should check with their dean’s office or the Office of Faculty Affairs if they are missing either of these documents.  

8. Optional Supplemental Support

The candidate may include any additional information in support of the review; however, supplemental support is not required.

1.  Optional Candidate Response to the Dean Regarding the Peer Review Committee Evaluation

The candidate may elect to submit an optional response to the dean, including additional supplemental materials, regarding the peer review committee evaluation.

The peer review committee evaluation is due to Faculty Affairs on October 28. Faculty Affairs will share the evaluation with the candidate via Interfolio RPT along with a link to upload the response.  The response is due within seven calendar days from the date Faculty Affairs shares the evaluation with the candidate. 

2. Optional Candidate Response to the Provost Regarding the Dean's Evaluation

The candidate may elect to submit an optional response to the provost, including additional supplemental materials, regarding the dean’s evaluation.

The dean's evaluation and signed acknowledgement statement confirming the dean has met with the candidate to discuss the evaluation are due from the dean's office to Faculty Affairs by December 13.  Faculty Affairs will send the candidate the Interfolio RPT link by which to submit the response after the dean’s office uploads these documents.  The optional response must be uploaded within seven calendar days from the date Faculty Affairs shares the evaluation with the candidate.