Performance Facilities Policies

The primary purpose of the facilities at the University of North Carolina School of the Arts is to carry out the educational mission of the school. As a public institution, UNCSA also seeks to reach out and be accessible to the larger community. To the extent that space is available, the school welcomes community groups and organizations to utilize our facilities for purposes compatible with the school's mission.

The purpose of this policy is to set priorities for special events, facility usage, define scheduling procedures, and establish charges associated with event management and facility usage.

Activities shall in no way violate the purposes, property, policies, or regulations of the UNCSA or the State. All organizations are expected to follow the rules and regulations governing the particular facility or grounds being used. Attendance may not be restricted in ways that are contradictory to the school’s diversity statement. At all times, the school maintains the right to determine which activities are appropriate to be held on the campus.

Refer to UNCSA Policy 402

Submit an On Campus Special Event Approval form at least 60 days before the event.

The UNC School of the Arts is currently finalizing a formal pyrotechnic permit policy. Until a formal policy is published, anyone who intends to use an open flame or pyrotechnics at any campus performance venue should contact Campus Performance Facility Director Brent LaFever to obtain the correct permit. For all other locations on campus, you should contact the UNCSA Environment Health and Safety department.

This policy sets forth UNCSA’s rules and regulations related to the dispensing, possession, and consumption of alcoholic beverages on the UNCSA campus.

This policy applies to the possession and consumption of alcohol by all UNCSA employees and students. Events at the Stevens Center, the Thomas S. Kenan Institute for the Arts, and the Chancellor’s Residence properties are exempt from this policy. However, consumption by UNCSA employees and students at events at the Stevens Center, the Thomas S. Kenan Institute for the Arts, and the Chancellor’s Residence properties are NOT exempt from this policy.

Refer to UNCSA Policy 102

Music Student Recitals

The School of Music publishes a music student handbook. This handbook has a great deal of information and guidelines concerning recitals, recording services, rehearsal rooms and other topics. All music students are urged to obtain a copy of the music student handbook and understand what is covered in it.

All reservations and scheduling of Watson Chamber Music Hall, Crawford Recital Hall and Hood Recital Hall are managed by the Performance Facilities. Contact the Watson Hall/Crawford Hall Senior Production Manager for using the halls.

Students who wish to reserve a venue for a recital are required to fill out a Student Recital Request form and submit the form to the School of Music secretary/receptionist with all of the required signatures. Students who wish to reserve a venue for a recording session with the School of Music Recording Services should go the Recording Services web site and follow the procedures described there. Students who wish to reserve a venue for any other type of recording should fill out a Self Recording Request form and submit the form to the School of Music secretary/receptionist. All request forms are processed on a “first come, first served” basis. No venues can be reserved or held until the form is received by the School of Music and processed by  Performance Facilities. No reservations should be considered confirmed until you receive an email confirmation from Performance Facilities.

Graduating college seniors (C4), graduating second year Master degree candidates (G2), Professional Artist Certificate candidates (PAC) and percussion studio students may schedule a recital in Watson Chamber Music Hall. All other students may schedule recitals in Crawford Hall or Hood Recital Hall.

All graduate (G1 & G2) percussion degree candidates must follow the same guidelines as described above for all graduate degree candidates. College junior (C3) percussion students must follow the same guidelines as described above for all college seniors (C4).

All other students must submit their Student Recital Request form no later than four weeks before their requested recital date. Any Student Recital Request form submitted later than this cutoff will not be accepted.

All students other than C4, G1 and G2 students must submit their Student Recital Request form no later than four weeks before their requested recital date. Any Student Recital Request form submitted later than this cutoff will not be accepted.

All recitals and dress rehearsals must end at least two hours prior to large ensemble dress rehearsals and concerts. Only two reservations for a recording session may be held at any one time. Unused hall reservations should be reported to the Performance Senior Production Manager immediately.

Student venue reservations will not be allowed to exceed the following time limits:

• Student Instrumental & Composition recitals – 3 hours
• Voice student recitals – 2 hours
• Recital hearings – 1 hour
• Performance Hour & Master Class Preparation – 1 hour
• Organ student practice in Crawford Hall – 2 hours weekly
• Recording sessions – A total of 9 hours per term. No single session may be more than 3 hours, including setup & breakdown

Changing or Canceling a Confirmed Recital

Confirmed recitals may only be changed or canceled with a waiver approved by either the School of Music’s Assistant Dean of High School and Undergraduate Programs or the School of Music’s Assistant Dean of Graduate Programs. In addition, any student who has a confirmed recital in any venue and wishes to change the recital’s date or time must fill out a new Student Recital Request form and submit the form to the School of Music secretary/receptionist with all of the required signatures. This new form must be submitted no later than four weeks before the new recital date or time. All of the venue reservation rules described above apply to this new Student Recital Request form.

Any changes in the recital date, dress rehearsal date, and/or the repertoire must be approved by the major teacher and the accompanist at least four weeks before the date of the recital.

Recital Receptions

Students may have post-recital receptions in the Watson Chamber Music Hall lobby or in the Crawford Hall lobby. Any student who plans to have a reception should contact the Performance Facilities Senior Production Manager at least four weeks before to discuss details of the reception and to find out what is and is not available in the various lobbies.

Special Stage Requirements

Students who require special staging or effects for their recital should contact the Performance Facilities Senior Production Manager as early as possible and discuss in detail what will be required. This includes any unusual lighting effects, special audiovisual or scenic elements, special instrumentation, or any other unique needs of your recital. Performance Facilities will do as much as it can to help you plan and execute your recital as you envision it.

Harpsichords

Any student planning a recital that requires a harpsichord should contact the School of Music Piano Technician as soon as possible to discuss what instruments are available in which halls.